Privacy Policy

Effective Date: 2025-01-01

1. Introduction

Welcome to JobOwl.co (“Service,” “we,” “us,” or “our”). We respect your privacy and are committed to protecting your personal data in compliance with the General Data Protection Regulation (GDPR) and applicable Polish law. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit or use JobOwl.co.

By using our Service, you agree to the terms in this Privacy Policy. If you do not agree, please discontinue using the Service.

2. Data Controller

Email: marek@jobowl.co

We do not currently have a Data Protection Officer (DPO). For any data protection queries, please contact us at the email address above.

3. Personal Data We Collect

1. Account Registration Data: When you sign up for an account, we collect your name, email address, and password.
2. Resume Information: As part of the Service, you may input personal information (e.g., work experience, education, skills, contact details) for generating resumes.
3. Automatically Collected Data: We may collect your IP address, browser type, device information, and usage details via cookies or similar technologies to improve our Service and ensure security.
4. Communications: If you contact us by email or other channels, we will collect the content and metadata of the communication.

We do not knowingly collect any sensitive personal data (e.g., health info, race/ethnicity data) or data from minors (under 18 years old). If you believe a minor has provided us with personal data, please contact us immediately.

4. Purpose and Legal Basis of Processing

We only process personal data if we have a lawful basis under GDPR. This includes:

a) Contract Performance: We process your data to create and manage your account, generate resumes, and provide the Service.
b) Legitimate Interests: We may process data to secure our platform, prevent fraud, improve our services, and analyze usage trends (with minimal impact on your privacy).
c) Legal Obligations: We may process or disclose data when required by law or court order.
d) Consent (where applicable): If we ever send marketing communications or newsletters not directly related to our Service, we will obtain your consent (which you can withdraw at any time).

5. How We Use Cookies

We use cookies and similar tracking technologies to:

• Remember your session and settings.
• Analyze how you use the Service (e.g., Google Analytics).
• Enhance and personalize your experience.

When you first visit JobOwl.co, you may be presented with a cookie notice. By continuing to use the Service, you agree to our use of cookies as described in this Policy. You can disable cookies in your browser settings, but some parts of the Service may not function properly if you do.

6. Data Sharing and Disclosure

We do not sell or rent your personal data. However, we may share data with:

• Service Providers: We work with third-party hosting providers, analytics services, and email service providers who process personal data on our behalf. These processors are contractually obligated to safeguard your data.
• Legal Requirements: We may disclose data if required by law, regulation, or court order.
• Business Transfers: If we undergo a merger, acquisition, or sale of assets, your personal data may be transferred to the acquiring entity.

7. International Transfers

Your personal data may be processed or stored outside of the European Economic Area (EEA) if our service providers host data on servers located elsewhere. In such cases, we ensure there are appropriate safeguards (e.g., EU Standard Contractual Clauses) in place to protect your data in line with GDPR requirements.

8. Data Retention

We retain your account data and resume data for as long as your account is active or as necessary to provide our Service. If you delete your account or request erasure, we will securely remove or anonymize your data unless we need to keep it for legal or legitimate business purposes.

9. Your Rights (GDPR)

You have the right to:

• Access your personal data and receive a copy.
• Rectify any incorrect or incomplete data.
• Erase your data (“right to be forgotten”) in certain circumstances.
• Restrict or Object to our processing of your data.
• Data Portability: Receive personal data you provided in a structured, commonly used, machine-readable format and request its transfer to another controller.
• Withdraw Consent: Where we rely on consent, you may withdraw it at any time without affecting the lawfulness of prior processing.

To exercise these rights, contact us at marek@jobowl.co. We will respond within one month (or less if feasible).

10. Security Measures

We implement appropriate technical and organizational security measures, such as encryption, access controls, and secure hosting, to protect your personal data against unauthorized access, alteration, disclosure, or destruction.

11. Changes to This Privacy Policy

We may occasionally update this Privacy Policy to reflect changes in our practices or for legal reasons. When we do, we will revise the “Effective Date” at the top. If the changes are significant, we will take additional measures to inform you (e.g., via email or prominent notice on our website).

12. Contact Us

If you have questions about this Privacy Policy, wish to exercise any of your data subject rights, or have any other data protection concerns, please contact us at:
Email: marek@jobowl.co Poland